Reimbursement of Expenditures

Expenditures incurred for a project or activity will be reimbursed only after proof has been submitted that the expenditures have been paid. Prior to making expenditures, the applicant is strongly encouraged to contact the campus fiscal office to ensure that the expenditures are in conformity with the New York State Comptroller's Rules and Regulations, campus fiscal policy, and the amount specified in the award letter.

New York State vouchers, with accompanying original receipts, must be submitted to the campus fiscal office, except for employees who have been retrenched, within thirty (30) days after completing the project or activity, or within thirty (30) days of receiving the award notification if the funded project or activity has already been completed.

Reimbursement of Expenditures for Retrenched Employees

Vouchers and receipts are processed by the NYS/UUP Joint Labor-Management Committees’ staff. Vouchers and receipts that are not submitted in a timely manner may result in forfeiture of entitlement to reimbursement.

Questions regarding processing reimbursement of expenses should be directed to the applicant’s campus fiscal office. Employees who no longer have a campus affiliation should contact NYS/UUP JLMC staff.